http://www.education.gov.uk/b0069801/buying Buying specific goods and services Buying specific goods and services Information on ICT, temp and perm teachers, photocopiers (MFDs), energy, food, publishing and text messaging (publishing services), and events, design and web services (creative media). <![CDATA[ This section will point you towards deals that you can use to buy certain goods and services, including ICT, temporary staff, energy and food. Links to these categories can be found in the left hand menu.  Where we do not show a specific deal, the where to source goods and services table in the associated resources section shows the suggested buying route for all types of goods and services.   (Please note that Pro5 now have a central contracts database which contains all of their contracts in one place - see link in associated resources box). ]]> false Bursar Governor Leadership team Department for Education English 2012-04-27T10:03:08 http://www.education.gov.uk/b0069801/buying/ict ICT ICT Provides information about purchasing ICT goods and services, where to buy them from and important things to consider when buying ICT for schools. <![CDATA[ ICT goods and services includes products such as; <ul> <li> software</li> <li> hardware</li> <li> broadband</li> <li> phone lines</li> <li> hire of ICT equipment</li> <li> maintenance of ICT used for teaching</li> <li> ICT consultancy services.</li> </ul> <h1> Where can schools buy these?</h1> <h2> Department for Education ICT frameworks</h2> The links on the left provide further detailed information on: <ul> <li> ICT services framework – infrastructure and mobile connectivity services, and provision of integrated ICT services.</li> <li> Consultancy services framework – ICT consultancy services in educational use of ICT, technical implementation of ICT and ICT procurement.</li> <li> Microsoft licensing for schools – how to access savings when purchasing Microsoft software.</li> <li> Information management (IM) and learning services (LS) framework. IM includes management of school information, such as tracking pupil absence or holding assessment results. LS covers online services that enable teaching and learning, such as curriculum content and lesson planning.</li> </ul> <h2> Pro5 ICT related contracts</h2> Links to the relevant websites are available associated resources on this page: <ul> <li> E-solutions - supply a variety of web-based, hosted and secure E-Solutions, eg E -Tendering, E-Contract Management, E-Document Exchange, E-Evaluation, E-Auctions or whole E-Solutions.</li> <li> Consultancy services - ICT consultancy services.</li> <li> IT and office machines - computer software, IT consumable supplies, telecommunications equipment and telephone systems, plus other areas. </li> </ul> <h2> Government procurement service (GPS) frameworks</h2> Links to the relevant website is available associated resources on this page: <ul> <li>  GPS ICT frameworks – includes; Information Management Systems, telecom networks, software application solutions, software for educational institutions, plus other services and products.</li> </ul> <h1> Useful tips:</h1> <ul> <li> Planning for ICT spend - see the self-review framework available in the associated resources on this page.</li> <li> Develop an ICT vision and strategy - how technology is used to support teaching, learning and management.</li> <li> Decide whether to buy or lease ICT hardware - these two options can involve very different costs.</li> <li> Decide whether to buy equipment in conjunction with an installation and testing service, or even as a whole managed service.</li> <li> Identify whether the supplier is able to provide cost effective maintenance and servicing.</li> <li> If buying more than just equipment set up a service level agreement, stating what is expected from the supplier - include targets such as, response times and what to do if equipment is proving unreliable or faulty.</li> <li> If no framework contract is available - collaborate with other regional schools, the local authority or another organisation, to create an interesting business proposition for suppliers. The increased volume of business will help you to negotiate better terms and prices.</li> </ul> ]]> false Bursar Governor Headteacher Leadership team Support staff Department for Education English 2012-04-26T15:07:45 http://www.education.gov.uk/b0069801/buying/ict/ict-services-framework ICT services framework ICT services framework Information explaining how the ICT services framework can help when purchasing ICT. <![CDATA[ The ICT services framework is designed to help in the purchase of ICT and can be used by; <ul> <li> local authorities</li> <li> regional broadband consortia</li> <li> maintained schools</li> <li> Free Schools</li> <li> Academies</li> <li> FE Colleges</li> <li> the skills sector.</li> </ul> The framework agreement comprises two lots: <ul> <li> Lot 1 focuses on infrastructure and mobile connectivity services - enabling customers to buy these services individually or in combination as a bundle.</li> <li> Lot 2 covers the provision of integrated ICT services aimed at supporting those customers who require a framework supplier who can co-ordinate and manage a supply chain effectively to cover all of their requirements.</li> </ul> The ICT services framework operates from November 2010 until November 2014. Schools should identify their ICT equipment or services needs at an early stage so that it is easier to aggregate purchases. Schools can then look to collaborate with other schools with similar needs, where possible, so they are more likely to receive value for money by collating requirements into a single purchase.  You may also wish to consider using the consultancy services framework. This can provide expertise or resources for major or complex ICT purchases - under the ICT services framework - which may be unavailable within the local authority. The framework replaces the original Becta Infrastructure Services Framework.   ]]> false Governor Headteacher Leadership team Local authority Newly qualified teacher Teacher Department for Education English 2011-11-07T10:04:42 http://www.education.gov.uk/b0069801/buying/ict/ict-services-framework/what-can-i-buy-through-the-ict-services-framework What can I buy through the ICT services framework? What can I buy through the ICT services framework? Information about what can be purchased using the ICT services framework. <![CDATA[ The framework has only been awarded to suppliers with the capability to provide all-round educational, technical and procurement services which facilitate the transformation of education through the impact of ICT. Prior to purchase you should identify which lot you wish to use.You should also check your school ICT development plan which will describe the broad objectives for the development of ICT within the school.  The framework agreement comprises two lots.   Lot 1- focuses on infrastructure and mobile connectivity services, enabling customers to buy these services individually or in combination as a bundle.   Lot 2 - focuses on ‘ICT service integrators’ (ISI) for all ICT services, and is intended for organisations needing a supplier to pull together and manage a supply chain effectively to cover all of their requirements. ISIs are defined as third party organisations that have lead responsibility, through their own in-house capability and/or supply chain arrangements, for providing customisation, integration and maintenance of all multiple or single elements of the four broad ICT core services:   <ul> <li> Infrastructure services: This covers all aspects of local area networking provision, the capability to provide the full end-to-end technology for delivering Infrastructure as a Service (IaaS), and Software as a Service (SaaS), as part of secure, managed and scalable solutions.</li> <li> Connectivity services: It is optional for suppliers to provide mobile broadband services through the framework to support / complement existing fixed-line broadband connectivity and any future need for mobile or home internet use by learners or teachers. It is expected that most end users will have fixed-line broadband connectivity in place procured by other means (e.g. regional broadband consortia, local authority or JANET), and it is therefore out of scope of this framework agreement. It is anticipated that suppliers may be able to offer this element in the future as the market develops, therefore successful providers will be able to add this service to their portfolios at a future point in the life of the framework if they are not able to offer it at the time of the award.</li> <li> Learning services: This covers the integration of learning platforms, either as a single learning platform product / service or as a component in an integrated solution. There is emphasis on ensuring that these services can share information with the management information system (MIS) used by the school.</li> <li> Information management: This covers MIS (which could be a broad range of applications in a school or college such as including finance, HR, payroll, estates management, CRM, timetabling, registers etc), either as a single product / service or as a component in an integrated solution. Again, there is an emphasis on ensuring that these services can share information with (at a minimum) learning platform services. </li> </ul> An example of service integrators in common services is a single sign-on that helps in the integration of services and in interoperability models such as the systems interoperability framework.  pull together and manage a supply chain effectively to cover all of their requirements.  ISIs are defined as third party organisations that have lead responsibility, through their own in-house capability and/or supply chain arrangements, for providing customisation, integration and maintenance of all multiple or single elements of the four broad ICT core services:  to pull together and manage a supply chain effectively to cover all of their requirements.  ISIs are defined as third party organisations that have lead responsibility, through their own in-house capability and/or supply chain arrangements, for providing customisation, integration and maintenance of all multiple or single elements of the four broad ICT core services:  to pull together and manage a supply chain effectively to cover all of their requirements.  ISIs are defined as third party organisations that have lead responsibility, through their own in-house capability and/or supply chain arrangements, for providing customisation, integration and maintenance of all multiple or single elements of the four broad ICT core services:  to pull together and manage a supply chain effectively to cover all of their requirements.  ISIs are defined as third party organisations that have lead responsibility, through their own in-house capability and/or supply chain arrangements, for providing customisation, integration and maintenance of all multiple or single elements of the four broad ICT core services:  to pull together and manage a supply chain effectively to cover all of their requirements.  ISIs are defined as third party organisations that have lead responsibility, through their own in-house capability and/or supply chain arrangements, for providing customisation, integration and maintenance of all multiple or single elements of the four broad ICT core services:  to pull together and manage a supply chain effectively to cover all of their requirements.  ISIs are defined as third party organisations that have lead responsibility, through their own in-house capability and/or supply chain arrangements, for providing customisation, integration and maintenance of all multiple or single elements of the four broad ICT core services:   ttotttot   <h1> Note:</h1> On 23 March 2012, the new Information Management and Learning Services (IMLS) Framework Agreement became “Live” and it is strongly recommended that this Framework be used for the procurement of these services from now on. ( Lot 2 of the ICT Services Framework Agreement can still be used for the integration of these services ). This free-standing IMLS Framework Agreement was let jointly by the Government Procurement Service (GPS – formerly Buying Solutions) and the DfE, following a rigorous OJEU tendering exercise, including technical testing. This has resulted in the conclusion of a Framework Agreement with approved suppliers and which offers considerably greater benefits over other procurement routes. Full details of the IMLS Framework Agreement, including a list of benefits can be found at: <a href="http://www.education.gov.uk/schools/adminandfinance/procurement/b0069801/buying/ict/information-management-and-learning-services-framework/advice">IMLS framework: advice and guidance</a> ]]> false Governor Headteacher Leadership team Local authority Teacher Department for Education English 2012-04-30T14:45:04 http://www.education.gov.uk/b0069801/buying/ict/ict-services-framework/what-can-i-buy-through-the-ict-services-framework/how-to-decide-which-lot-to-use How to decide which lot to use How to decide which lot to use Guidance on how to use the lots. <![CDATA[   A typical example under lot 1 might be: <ul> <li> local infrastructure to one or several organisations, including network cabling, switching equipment and wireless networking</li> <li> client devices and server equipment and, where necessary, remotely hosted servers and related services such as remote and virtual desktops, as well as ‘thin client’ solutions</li> <li> integrating services and products with existing legacy equipment and new third party-provided equipment</li> <li> full training and support as required for all equipment and services.</li> </ul> A typical example under lot 2 would include any or all of the above, and also: <ul> <li> integrated user access to multiple services, for example, a full identity management solution such as single or simplified sign-on services to manage user accounts for learners, teachers, managers and partner organisations, including other providers where learners study at more than one service</li> <li> providing and integrating systems to enable data to be shared between services.</li> </ul> Suppliers in both lots will, where necessary, provide inclusive technology and / or make services accessible to all users with specific requirements. The agreement emphasises supplying all services in an environmentally sustainable manner by employing sound practices and by making best use of green technologies and services such as virtualisation. ]]> false Governor Headteacher Leadership team Local authority Teacher Education and training professionals Department for Education English 2011-07-25T09:34:26 http://www.education.gov.uk/b0069801/buying/ict/ict-services-framework/ictsuppliers ICT services suppliers ICT services suppliers list and contact details This page provides a list of approved ICT services suppliers including contact details. <![CDATA[ All the suppliers listed below have been approved by the Department as capable of providing a set of mandatory services to educational institutions, under the terms of the ICT Services Framework for either lot 1 - infrastructure and mobile connectivity services; lot 2 - provision of integrated ICT services; or both. A list with full contact details is available in the associated resources section of this page. If you want to purchase using the framework, please approach all capable suppliers on that specific lot to ensure you are using the framework legally. <h1> Both lots</h1> <ul> <li> Capita Business Services Ltd Dan Green 07974 572036 <a href="mailto:dan.green@capita.co.uk">dan.green@capita.co.uk</a>  </li> <li> Civica UK Ltd Lee Burley 0207 760 2800 <a href="mailto:educationteam@civica.co.uk">educationteam@civica.co.uk</a>  </li> <li> Computer Systems in Education Ltd (t/a CSE Ltd) Gordon Derham 01993 886688 <a href="mailto:GordonD@cse-net.co.uk">GordonD@cse-net.co.uk</a>  </li> <li> Dell Corporation Ltd Neil Cruden 01344 860456 <a href="mailto:BECTA_ICT_Services@dell.com">BECTA_ICT_Services@dell.com</a>  </li> <li> European Electonique Ltd Garry Street 01865 883300 <a href="mailto:becta2010@euroele.com">becta2010@euroele.com</a>  </li> <li> Gaia Technologies Plc Anas Mawla 0845 867 4792 <a href="mailto:anas.mawla@gaia-tech.com">anas.mawla@gaia-tech.com</a> or <a href="mailto:becta@gaia-tech.com">becta@gaia-tech.com</a>  </li> <li> Mass Consultants Ltd Doug Pell 01480 222600 <a href="mailto:DPell@mass.co.uk">DPell@mass.co.uk</a>  </li> <li> Mouchel Ltd Sean Scargill 07738144247 <a href="mailto:Sean.Scargill@mouchel.com">Sean.Scargill@mouchel.com</a>  </li> <li> Northgate Managed Services Ltd Natalie McFadyen 028 9085 9085 <a href="mailto:Natalie.mcfadyen@northgatemanagedservices.com">Natalie.mcfadyen@northgatemanagedservices.com</a>  </li> <li> Redstone Plc Richard Smith 0208 7313600 <a href="mailto:becta@redstone.co.uk">becta@redstone.co.uk</a>  </li> <li> RM Education Ltd Sara Allen 01235 826000 <a href="mailto:tendersteam@rm.com">tendersteam@rm.com</a>  </li> <li> Tribal Education Ltd Rob Naisbitt 0113 306 0069 <a href="mailto:rob.naisbitt@tribalgroup.com">rob.naisbitt@tribalgroup.com</a>  </li> <li> Tribune Business Systems Ltd David Holden 0207 870 0000 <a href="mailto:david.holden@tribune.co.uk">david.holden@tribune.co.uk</a>  </li> <li> Viglen Ltd Tristan Vanderputt 01727 201798 <a href="mailto:Tristan.Vanderputt@viglen.co.uk">Tristan.Vanderputt@viglen.co.uk</a> or <a href="mailto:Becta2010@viglen.co.uk">Becta2010@viglen.co.uk</a>  </li> <li> XMA Ltd Carol Burnell 0115 846 4716 <a href="mailto:Carol.Burnell@xma.co.uk">Carol.Burnell@xma.co.uk</a></li> </ul> <h1> Lot 1 only</h1> <ul> <li> Arvato Government Services (ERYC) Ltd Tim Gregson 01482 394420 <a href="mailto:tim.gregson@arvatogov.co.uk">tim.gregson@arvatogov.co.uk</a>  </li> <li> Centreprise International Ltd Beatrice Hyams 01256 378047 <a href="mailto:beatrice.hyams@centerprise.co.uk">beatrice.hyams@centerprise.co.uk</a>  </li> <li> Ergo Computing UK Ltd Wendy Sissins 0115 9144 144 <a href="mailto:WendyS@ergo.co.uk">WendyS@ergo.co.uk</a>  </li> <li> PQ Training (UK) Ltd t/a Joskos Solutions Nick Madhavji 020 7424 6960 <a href="mailto:bectatender@joskos.com">bectatender@joskos.com</a>  </li> <li> Misco UK Ltd t/a Misco & Wstore Gwin Munt 0808 181 6929 <a href="mailto:servicesone@misco.co.uk">servicesone@misco.co.uk</a>  </li> <li> Virtue Technologies Ltd Philip McNair 01695 731 233 <a href="mailto:philip.mcnair@virtuetechnologies.co.uk">philip.mcnair@virtuetechnologies.co.uk</a></li> </ul> <h1> Lot 2 only</h1> <ul> <li> Babcock 4S Ltd Phil Young 01372 834013 <a href="mailto:Phil.Young@babcock.co.uk">Phil.Young@babcock.co.uk</a>  </li> <li> Lend Lease Construction (EMEA) Ltd Chris Dickinson 07907 825114 <a href="mailto:chris.dickinson@lendlease.com">chris.dickinson@lendlease.com</a>  Andy Bancroft 07918 628342 <a href="mailto:andy.bancroft@lendlease.com">andy.bancroft@lendlease.com</a>   </li> <li> Pearson Education Ltd Bill Gayler 07917 301592 <a href="mailto:bill.gayler@pearson.com">bill.gayler@pearson.com</a></li> </ul> ]]> false Bursar Governor Headteacher Leadership team Local authority Department for Education English 2012-04-26T15:07:46 http://www.education.gov.uk/b0069801/buying/ict/ict-services-framework/benefits-of-using-the-ict-services-framework Benefits of using the ICT services framework Benefits of using the ICT services framework Information about the benefits of using the ICT services framework to make purchases. <![CDATA[ The ICT services framework offers a clear, straightforward mechanism for purchasing ICT services without the need for you to conduct your own EU-compliant full procurement process. Benefits of the frameworks include:  <ul> <li> suppliers that understand the needs of schools and the education sector</li> <li> products and services delivered to a high standard set by the Department</li> <li> suppliers compliant with the Department’s technical, functional and service requirements</li> <li> time savings when purchasing as the suppliers offering best value for money can be accessed from one place</li> <li> a simplified and shorter purchasing route that complies with EU procurement law</li> <li> consistent contractual terms and conditions with controlled local flexibility</li> <li> ongoing overall monitoring of framework suppliers (to complement customer monitoring during call-offs)</li> <li> reassurance that arbitration can take place if conflicts arise</li> <li> better value from purchases through collaboration. </li> </ul> Our aim is to ensure that you get the best possible solutions for the best possible price and we believe that, in most cases, the best way to do this is to aggregate purchasing where the benefits of economies of scale can be realised.   ]]> false Headteacher Leadership team Local authority Teacher Department for Education English 2011-07-25T09:35:27 http://www.education.gov.uk/b0069801/buying/ict/ict-services-framework/howtouse How to use the ICT services framework How to use the ICT services framework Information on how to use the ICT services framework <![CDATA[ Before making a decision to use the ICT services framework, you should plan your procurement to identify that you have a need. You should also compare the cost of your existing ICT infrastructure and services with any new equipment, systems or services. You can find further details on the planning stage of the procurement process on the planning section of this website.  The ICT services framework is split into two ‘lots’ to reflect different needs. Suppliers were invited to bid for either or both lots, and were awarded framework agreements based on their ability to deliver the required level of service for the specific lot. It is important for customers to: <ul> <li> decide which lot their project falls under</li> <li> determine which suppliers are approved for that lot and invite suppliers from the appropriate lot (see ICT services suppliers list in the associated resources box).</li> </ul> Suppliers may only provide services for projects within the lot for which they are approved. It is not possible to run a mini-competition across both lots. Framework suppliers are aware of this, but should you experience a supplier attempting to be included in a mini-competition covering a lot for which they are not approved, this should be resisted and reported to the framework contract manager at the Department by emailing <a href="mailto:schools.ictsupport@education.gsi.gov.uk">schools.ictsupport@education.gsi.gov.uk</a>. <h1> Market sounding (optional) </h1> For some requirements that are particularly complex and difficult to specify, you may find it beneficial to have discussions with suppliers to clarify what is required and determine the range of possible solutions before initiating the mini-competition. Whilst EU legislation does not permit dialogue of this nature with suppliers during mini-competitions under a framework agreement, there is flexibility to do so before going out to competition. Where a market sounding process is undertaken, it is important to document the process and the outcomes of the dialogue. If you decide through the initial market sounding that the solutions under the framework appear suitable for your needs, then you can initiate a mini-competition with all of the framework suppliers. The process for this is outlined below.  <h1> Mini-competition</h1> Once you have made a decision to use the framework, and identified which lot you will use, you will need to run a mini-competition with all the suppliers within that lot to award all call-off a contract under the framework. This will be a much quicker and simpler process than setting up a new contract yourself.    To do this you should follow these steps:  <ol> <li> Develop a specification</li> <li> Request expressions of interest (optional) </li> <li> Prepare and issue an invitation to tender (ITT) </li> <li> Evaluate responses </li> <li> Award the contract </li> <li> Manage the contract</li>   </ol> ]]> false Bursar Governor Headteacher Leadership team Local authority Department for Education English 2011-09-12T16:36:46 http://www.education.gov.uk/b0069801/buying/ict/ict-services-framework/howtouse/1-develop-a-specification 1. Develop a specification 1. Develop a specification Information on how to develop a specification for the tender process. <![CDATA[ You will first need to develop a specification which will form the basis of the tender to suppliers. This does not mean that the basic terms of the framework can be renegotiated or that the specification can be substantively changed.  You should first specify what the new equipment or service is expected to do. Make sure you indicate which elements are ‘required’ and which are desirable or optional. This gives suppliers a clear breakdown of what you want to achieve and how your purchase will work alongside existing equipment. You are not, therefore, responsible for providing a highly technical specification. Instead, you should outline the functional outcomes (sometimes called output specifications) required which will be based on the ICT vision and strategy.  For example, when purchasing mobile computers, the specification should reflect the applications and uses that the device is required to fulfil, such as 'the device must be suitable for teachers to transport on a frequent basis', which would suggest to tenderers that a small form factor laptop or netbook is a likely solution, but does not rule out the offering of an ultra-light, larger screen laptop or tablet PC if these might be suitable for the application. This gives suppliers responsibility for suggesting which solution best meets your needs. The appropriate level of detail for the nature of the procurement should be provided i.e. when purchasing ICT equipment that integrates with current infrastructure, systems and software it is necessary to supply more detail about the existing equipment and functional specifications. It is also important to state how the solution should support your vision of the developing use of ICT. In addition, you should describe how you will manage and deploy your new system, what training and support is required and any other implementation issues. Where electrical or building work is being carried out by third parties, it is important to state the scope of this work, so for example tenderers know whether or not they will be required to allow in their costs for the provision of electrical of netpoint works, or whether furniture will be required. Additionally, with increasing need to take environmental considerations into account, knowing whether air conditioning is in place may be an important factor in specifying the requirement of low heat emitting equipment. Top tips for writing a good specification can be found on the writing a specification page of the website. You may also find it useful to look at the functional requirements and technical principles on the developing an ICT infrastructure page of this website. At this stage you may wish to consider engaging the expertise of consultants through the consultancy services framework to define educational, technical and procurement needs. Input at the start of the procurement process from consultants with the right skills and experience will significantly increase the chances of a successful outcome. You may also find it helpful to use the self-review framework. FE colleges may want to use the Generator tool, which facilitates reviews of the current use of technology to help colleges develop their plans.   ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2012-04-26T15:07:46 http://www.education.gov.uk/b0069801/buying/ict/ict-services-framework/howtouse/2-request-expressions-of-interest-optional 2. Request expressions of interest (optional) 2. Request expressions of interest (optional) Information about the procedures for requesting expressions of interest from suppliers. <![CDATA[ At this stage, you can choose if you want to request expressions of interest (EOI) from the suppliers on the framework before issuing the full invitation to tender (ITT). This enables you to determine whether suppliers would be interested in participating in the mini-competition. Under EU legislation, if you complete this step, it is then acceptable to only issue the full ITT to those suppliers that have responded positively, saving you time in the process. An EOI should only be produced once you have written the ITT. An EOI template and a list of approved suppliers for each lot on the framework can be downloaded from the associated resources box.  The EOI form should be used to provide the framework suppliers with a concise, but accurate summary of the outcomes required.  You may want to attach your specification when sending the EOI form to suppliers as it must include sufficient detail so that later changes do not lead to challenges by suppliers that may have deselected themselves on the basis of this high-level brief.  In the interests of equal treatment it is important to ensure that all suppliers receive the EOI. Where a response to the EOI is not received from a particular supplier, it is wise to check that they do not wish to participate in case the document has gone astray.   ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2012-04-26T15:07:46 http://www.education.gov.uk/b0069801/buying/ict/ict-services-framework/howtouse/3-prepare-and-issue-an-invitation-to-tender-itt 3. Prepare and issue an invitation to tender (ITT) 3. Prepare and issue an invitation to tender (ITT) Information on the processes for preparing and issuing invitations to tender including the list of documents to include. <![CDATA[ A full outline of the documents that should be included in an ITT can be found on the issuing an invitation to tender page of this website. In brief the documents are: covering letter, tender timetable, specification, evaluation criteria, KPIs, a pricing schedule, and contract terms and conditions. There are standard ICT services contract terms that suppliers have already signed up to (more information about these can be found in step 5 – award the contract) so no other contract terms should be included in the ITT. In order to comply with EU regulations, you must use substantially the same evaluation criteria as is set out in the framework agreement. New award criteria cannot be added but weightings can vary to reflect the particular requirement. Publication of the weightings in your tender against which you will evaluate suppliers’ proposals should be clear and unambiguous. If an EOI was issued, it is acceptable to invite only those suppliers that have responded positively as long as the requirements have not changed since the issuing date.  You must ensure you allow sufficient time for responses and if clarifications are requested, responses should be issued to all bidders but with the identity of the questioner withheld. Bids from suppliers as part of the mini competition must be in writing and remain unopened / confidential until the deadline for receipt has passed.    ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2011-07-25T09:45:22 http://www.education.gov.uk/b0069801/buying/ict/ict-services-framework/howtouse/4-evaluate-responses 4. Evaluate responses 4. Evaluate responses Information on how to evaluate reponses, applying the relevent criteria. <![CDATA[ When evaluating supplier responses in a mini competition under this framework you must use the same high-level criteria as were used to create the framework - these can be downloaded from the associated resources box. You are free to weight the emphasis on different criteria to suit your needs locally, but the criteria themselves cannot be changed. You may also want to see the evaluation criteria and weightings section of the website.   You do not need to evaluate the suppliers for technical or service capacity. The Department’s approved framework suppliers have all been successfully verified through a rigorous evaluation for:  <ul> <li> their service capability against the framework for ICT technical support (FITS)</li> <li> their technical capacity against the Department’s technical and functional specifications.  </li> </ul> ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2012-04-26T15:07:46 http://www.education.gov.uk/b0069801/buying/ict/ict-services-framework/howtouse/5-award-the-contract 5. Award the contract 5. Award the contract Information on the processes for awarding a contract. <![CDATA[ To award the contract you will need to:  <ul> <li> select the most economically advantageous tender</li> <li> notify and debrief unsuccessful suppliers</li> <li> notify the successful supplier. </li> </ul> For more detailed information, see the notifying suppliers of your decision page on this website. For significant contracts under this framework with a value in excess of £156,442, contracting authorities would be prudent to apply a standstill period (alcatel) of at least ten days before any awarded contract is actually entered into. The Department makes this recommendation as the EU Remedies regime introduced the possibility that awarded contracts can be rendered ineffective by a court (i.e. overturned by a court order). Applying a standstill period when the contract is awarded under the framework will protect the contracting authority.  The ICT services framework operates from November 2010 until November 2014. ‘Call-off contracts’ awarded under the framework following a mini-competition can be for a maximum of 10 years with a break clause after five years, and can be awarded at any time up to the final operating date above, providing the contract is signed for the framework’s termination.  <h1> Standard order form for services - Instruction to commence work </h1> We have provided a standard order form (Instruction to commence work) that you may wish to use when formally awarding a contract to any supplier under the framework. This can be found on the ICT services framework contract Information page. This form provides space for the full contract scope to be included, ensuring that all parties have the same expectations of work to be completed during the contract.  <h1> Ordering procedures and order contract terms </h1> Please note that there are standard ordering procedures and order contract terms that are agreed schedules to the contract which the supplier has signed with the Department. They are there to protect you. These can be found on the ICT services framework contract information page. No other contract terms should be agreed with the supplier unless you have approval from us.    Suppliers are already legally bound to the ICT services contract terms and these should not be subject to change if you decide to award a contract under the framework. Local needs should be addressed within the schedules. When a local call off contract is awarded as a resulting outcome of a mini-competition, you should adhere to the Office of Government Commerce (OGC) framework agreements guidance. This guidance can be downloaded from the associated resources box.   ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2012-04-26T15:07:47 http://www.education.gov.uk/b0069801/buying/ict/ict-services-framework/howtouse/6-manage-the-contract 6. Manage the contract 6. Manage the contract Information on monotoring, evaluating and managing large service-based contracts. <![CDATA[ This step is primarily intended for large, service-based contracts which require managing via:  <ul> <li> performance monitoring</li> <li> periodic reviews</li> <li> preparation for contract renewal. </li> </ul> The degree to which you undertake these tasks will depend on the complexity of the contract. For more detailed information, see the ‘contract management’ section of this website. ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2011-07-25T09:49:13 http://www.education.gov.uk/b0069801/buying/ict/ict-services-framework/ict-services-framework-contract-information ICT Services Framework contract information ICT Services Framework contract information Information on procedures to follow when using the ICT services framework. <![CDATA[ Users of the ICT services framework must contract with the selected ICT contractor on the basis of the contract terms that were developed and issued to bidders during the procurement process for the setup of the framework. These contract terms are referred to as the ICT services contract terms. The use of any other contract terms will mean that the procurement law protections offered by the framework will be lost and the award of a contract on alternative contract terms will be a breach of the EU procurement rules. If bidders in a mini-competition under the framework suggest that other contract terms should be used, this must be rejected. <h1> Choosing the right contract</h1> There are five versions of the ICT services contract (Model A, B, B "Lite", C and D) depending on the type of ICT services to be provided by the ICT contractor. The five versions are based on the same document but relate to different contract scenarios.   <h2> Definitions</h2> <ul> <li> CBP&P stands for capital building programmes and projects. In essence, these are third-party funded schemes relating to investment in school buildings in the UK.</li> <li> Early services refers to a situation where a learning institution will receive legacy ICT services from the ICT contractor before the implementation and provision of new ICT infrastructure services.</li> </ul> <h1> Model B Lite Version for "Buy and Install" only requirement</h1> A need has been identified for a simplified contract covering the purchase and installation of ICT Assets. Working with Partnership for Schools, the Department has revised the standard Model B ICT Services Contract, for cases where there is no need for wider support services. All but the essential and relevant provisions relating to a reduced purchase and installation activity have been stripped out. This has resulted in an easier and slimmer contract which we are sure will be welcomed by both customers and suppliers. Whilst we have taken the opportunity to produce a simplified contract to meet a specific requirement, we have not changed the Framework Agreement Terms and Conditions, nor have we changed any of the Service Order Terms and Conditions, save for the removal of those terms no longer appropriate for the circumstances of a simplified purchase and install contract.  In all other situations, the full Terms and Conditions of the normal Service Contracts would still apply.   <h1> Associated schedules</h1> In addition to the mandatory schedules to the ICT services contract which are contained within the contract terms, there are also a number of pro forma schedules which are available for you to use as good starting points in building up a complete ICT services contract. There are separate versions of these pro forma schedules for each version of the ICT services contract. In each pack of pro forma schedules there are four versions of the best value schedule (schedule 10). This is because the best value regime varies in England, Wales, Scotland and Northern Ireland and versions have been produced for each country. The correct version of the schedule should be chosen in each situation. Please download the appropriate version of the ICT services contracts and schedules from the associated resources box. Please note these are large files and may take some time to download. ]]> false Bursar Governor Headteacher Leadership team Local authority Department for Education English 2012-04-26T15:07:47 http://www.education.gov.uk/b0069801/buying/ict/ict-consultancy-services-framework ICT consultancy services framework ICT consultancy services framework Information explaining how the ICT Consultancy Services Framework can help schools purchase ICT consultancy services at competive prices. <![CDATA[ Consultancy can be used to develop and achieve a school’s vision for ICT and provide in-depth advice on choosing the right technologies, alongside expertise in procurement, in order to deliver the desired outcomes for learners. The consultancy services framework is designed to assist schools, colleges, academies and local authorities in commissioning high-calibre educational ICT consultancy services at competitive rates. These services are quality assured as the Department's evaluation process ensures that the suppliers on the framework meet a minimum set of criteria demanded by educational users in quality of service, technical capacity and business performance. The consultancy services framework began in June 2009 and continues until May 2013. Schools should identify their ICT equipment or services needs at an early stage so that it is easier to aggregate purchases. Schools can then look to collaborate with other schools with similar needs, where possible, so that they are more likely to receive value for money by collating these requirements into a single purchase. The consultancy services framework suppliers can support the aggregating process by providing expertise or resources which may be unavailable within the local authority. The framework is also designed for situations when an extensive rebuilding or refurbishment programme leads to major investment in new ICT infrastructure. Other situations in which clients may want to use the framework agreement include, for example, when a school requires bespoke support to review its current ICT provision. Download the supplier list from the associated resources section for details of the approved suppliers on the consultancy services framework.   ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2012-04-26T15:07:47 http://www.education.gov.uk/b0069801/buying/ict/ict-consultancy-services-framework/buying What can I buy through the consultancy services framework? What can I buy through the consultancy services framework? Information about what can be bought through the consultancy services framework. <![CDATA[ The framework has only been awarded to suppliers with the capability to provide all-round educational, technical and procurement services which facilitate the transformation of education through the impact of ICT. Before purchasing, you should identify the type(s) of consultancy that would be of most value to you. You should also check your school ICT development plan, which will describe the broad objectives for the development of ICT within the school. The following pages outline the consultancy services available in three key areas: <ul> <li> educational use of ICT</li> <li> technical implementation of ICT</li> <li> ICT procurement.</li> </ul> It is the consultancy firm’s responsibility to work with educational institutions to specify the educational objectives and desired outcomes and, where relevant, create a technical specification in preparation for making a purchase. Download the supplier list from the associated resources section for details of the approved suppliers on the consultancy services framework. ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2011-08-02T15:20:48 http://www.education.gov.uk/b0069801/buying/ict/ict-consultancy-services-framework/buying/educational-use-of-ict Educational use of ICT Educational use of ICT Information describing how ICT can be incorporated into teaching, learning, management and school organisation. <![CDATA[ Consultancy to guide you through the process of integrating ICT fully into teaching, learning, management and school organisation, including developing a specification for the infrastructure and equipment required. Services offered: <ul> <li> supporting the development of an ICT vision</li> <li> supporting the process of ICT development planning</li> <li> helping to design and implement an initial ICT training plan and / or continuing professional development in ICT for staff</li> <li> supporting the integration of effective, sustainable use of ICT into day-to-day learning, teaching, management and administration processes, including associated issues such as change management and workforce reform.</li> </ul>   ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2011-07-25T10:01:00 http://www.education.gov.uk/b0069801/buying/ict/ict-consultancy-services-framework/buying/technical-implementation-of-ict Technical implementation of ICT Technical implementation of ICT Information explaining how to develop a specification into an ICT system. <![CDATA[ Consultancy to manage the development of the specification into a fully implemented, commissioned and supported whole-school ICT system. Services offered: <ul> <li> supporting the development of an ICT functional specification, output-based specification or technical specification and statement of requirements, which can be used to procure any new ICT infrastructure or upgrade to an existing infrastructure</li> <li> ensuring the feasibility, affordability and sustainability of the proposed ICT solution(s) and that the solutions meet the educational needs of the institution</li> <li> advising on the technical support structures and processes that will be required to maintain the ICT systems</li> <li> preparing ICT cost estimates and programmes of work, ensuring tight integration with any overall project plan and cost plan</li> <li> when there are new buildings or considerable refurbishment, liaising with project architects, engineers, furniture and equipment consultants, and other relevant professionals to ensure that the ICT system design is tightly integrated with the building, furniture and equipment designs</li> <li> supervising the implementation of any new ICT infrastructure, including agreeing snagging lists and overseeing snagging works.</li> </ul>   ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2011-07-25T10:01:36 http://www.education.gov.uk/b0069801/buying/ict/ict-consultancy-services-framework/buying/ict-procurement ICT procurement ICT procurement Information on the process for purchasing ICT infrastructure, equipment and services. <![CDATA[ Consultancy to guide you through the procurement process for the purchase of infrastructure, equipment and services. The guidance will include selection of the most appropriate method of acquiring equipment, disposal of replaced equipment, installation and implementation. Services offered may include, but are not limited to: <ul> <li> reviewing specifications to ensure that they conform to OJEU (Official Journal of the European Union) regulations</li> <li> drafting procurement documentation (including technical and commercial components of the contract)</li> <li> evaluating tenders, producing summary documents and making recommendations</li> <li> managing the contract negotiations and award of the contract. </li> </ul> ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2011-07-25T10:02:51 http://www.education.gov.uk/b0069801/buying/ict/ict-consultancy-services-framework/benefits-of-using-the-consultancy-services-framework Benefits of using the consultancy services framework Benefits of using the consultancy services framework A list of benefits when using the consultancy services framework. <![CDATA[ The consultancy services framework offers a clear, straightforward mechanism for engaging consultants. Benefits include:capacity and capability to drive through major capital programmes services provided by approved suppliers who are regularly monitored and comply with terms and conditions set by the Department conformance with the Department’s functional standards and technical specifications advice that is aligned to the Framework for ICT Technical Support (FITS) protection of previous investment through effective systems integration improvements to the reliability of the infrastructure increased teacher confidence in using technology purchasing services which transfer the risk to suppliers.   <ul> <li> capacity and capability to drive through major capital programmes</li> <li> services provided by approved suppliers who are regularly monitored and comply with terms and conditions set by the Department</li> <li> conformance with the Department’s functional standards and technical specifications</li> <li> advice that is aligned to the framework for ICT technical support (FITS)</li> <li> protection of previous investment through effective systems integration</li> <li> improvements to the reliability of the infrastructure</li> <li> increased teacher confidence in using technology</li> <li> purchasing services which transfer the risk to suppliers. </li> </ul>   ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2012-04-26T15:07:47 http://www.education.gov.uk/b0069801/buying/ict/ict-consultancy-services-framework/csf How to use the consultancy services framework How to use the consultancy services framework Details of the process for running a mini competition within the framework. <![CDATA[ Before making a decision to use the consultancy services framework, you should plan your procurement to identify that you have a need. Further details on the planning stage of the procurement process can be found in the procurement section of this website. Once you have made a decision to use the framework you will need to run a mini-competition with all the suppliers within the framework. This will be a much quicker and simpler process than setting up a new contract yourself. To do this you should follow these steps: <ol> <li> Develop a specification</li> <li> Request expressions of interest (optional)</li> <li> Prepare and issue an invitation to tender (ITT)</li> <li> Evaluate responses</li> <li> Award the contract</li> <li> Manage the contract. .....</li> </ol> ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2011-07-25T10:06:04 http://www.education.gov.uk/b0069801/buying/ict/ict-consultancy-services-framework/csf/developaspec 1. Develop a specification 1. Develop a specification Information on developing a specification for a mini competition within the Consultancy Services Framework. <![CDATA[ You will first need to develop a specification which will form the basis of the tender to suppliers. This does not mean that the basic terms of the framework can be renegotiated or that the specification can be substantively changed. Top tips for writing a good specification can be found on the writing a specification page of the website. ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2011-07-25T10:08:16 http://www.education.gov.uk/b0069801/buying/ict/ict-consultancy-services-framework/csf/requesteois 2. Request expressions of interest (optional) 2. Request expressions of interest (optional) Information about the procedures for requesting expressions of interest from suppliers. <![CDATA[ At this stage, you can choose if you want to request expressions of interest (EOI) from the suppliers on the framework before issuing the full invitation to tender (ITT). An EOI should only be produced once you have written the ITT.  An EOI template and a list of approved suppliers on the framework can be downloaded from the associated resources box. It must include sufficient detail so that later changes do not lead to challenges by suppliers that may have deselected themselves on the basis of this high-level brief. In the interests of equal treatment it is important to ensure that all suppliers receive the EOI. Where a response to the EOI is not received from a particular supplier, it is wise to check that they do not wish to participate in case the document has An EOI template and a list of approved suppliers on the framework can be downloaded from the associated resources box. It must include sufficient detail so that later changes do not lead to challenges by suppliers that may have deselected themselves on the basis of this high-level brief. In the interests of equal treatment it is important to ensure that all suppliers receive the EOI. Where a response to the EOI is not received from a particular supplier, it is wise to check that they do not wish to participate in case the document has gone astray. ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2012-04-26T15:07:47 http://www.education.gov.uk/b0069801/buying/ict/ict-consultancy-services-framework/csf/prepareitt 3. Prepare and issue an invitation to tender (ITT) 3. Prepare and issue an invitation to tender (ITT) Information on the processes for preparing and issuing invitations to tender. <![CDATA[ A full outline of the documents that should be included in an ITT can be found on the Issuing an invitation to tender page of this website. There are standard ordering procedures and order contract terms that suppliers have already signed up to (more information about these can be found in step 5 – Award the contract) so no other contract terms should be included in the ITT. In order to comply with EU regulations, you must use substantially the same evaluation criteria as is set out in the framework agreement. New award criteria cannot be added but weightings can vary to reflect the particular requirement. Publication of the weightings in your tender against which you will evaluate suppliers’ proposals should be clear and unambiguous. The evaluation criteria can be downloaded from the associated resources section. If an EOI was issued, it is acceptable to invite only those suppliers that have responded positively as long as the requirements have not changed since the issuing date.  You must ensure you allow sufficient time for responses and if clarifications are requested, responses should be issued to all bidders. Bids from suppliers as part of the mini competition must be in writing and remain unopened / confidential until the deadline for receipt has passed. ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2012-04-26T15:07:47 http://www.education.gov.uk/b0069801/buying/ict/ict-consultancy-services-framework/csf/evaluateresponses 4. Evaluate responses 4. Evaluate responses Information on how to evaluate reponses, applying the relevent criteria. <![CDATA[ When evaluating supplier responses in a mini-competition under this framework you must use the same high-level criteria as were used to create the framework. These can be downloaded from the associated resources section. Schools are free to weight the emphasis on different criteria to suit their needs locally, but the criteria themselves cannot be changed. You may also want to see the evaluation criteria and weightings section of the website. You do not need to evaluate the suppliers for technical or service capacity. The Department’s approved framework suppliers have all been successfully verified through a rigorous evaluation for <ul> <li> their service capability against the framework for ICT technical support (FITS)</li> <li> their technical capacity against the Department’s technical and functional specifications.  </li> </ul> ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2012-04-26T15:07:47 http://www.education.gov.uk/b0069801/buying/ict/ict-consultancy-services-framework/csf/awardthecontract 5. Award the contract 5. Award the contract Information on the processes for awarding a contract. <![CDATA[ To award the contract you will need to <ul> <li> select the most economically advantageous tender</li> <li> notify and debrief unsuccessful suppliers</li> <li> notify the successful supplier.</li> </ul> For more detailed information, see the notifying suppliers of your decision page on this website. For significant contracts under this framework with a value in excess of £156,442, contracting authorities would be prudent to apply a standstill period (alcatel) of at least ten days before any awarded contract is actually entered into. The Department makes this recommendation as the EU remedies regime introduced the possibility that awarded contracts can be rendered ineffective by a court (i.e. overturned by a court order). Applying a standstill period when the contract is awarded under the framework will protect the contracting authority. <h1> Standard order form for services – instruction to commence work</h1> We have provided a standard order form (Instruction to commence work) that you may wish to use when formally awarding a contract to any consultant under the framework. This can be downloaded from the associated resources section. This form provides space for the full contract scope to be included, ensuring that all parties have the same expectations of work to be completed during the contract. <h1> Ordering procedures and order contract terms</h1> Please note that there are standard ordering procedures and order contract terms that are agreed schedules to the contract which the supplier has signed with the Department. They are there to protect you. These can be downloaded from the associated resources box. No other contract terms should be agreed with the supplier unless you have approval from us.  Suppliers are already legally bound to the service order terms of the framework and these should not be subject to change if you decide to award a contract under the framework. Local needs should be addressed within the schedules. When a local call off contract is awarded as a resulting outcome of a mini-competition, you should adhere to the Office of Government Commerce (OGC) framework agreements guidance. This guidance can be downloaded from the associated resources box.  ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2012-04-26T15:07:47 http://www.education.gov.uk/b0069801/buying/ict/ict-consultancy-services-framework/csf/managethecontract 6. Manage the contract 6. Manage the contract Information on processes for managing large service contracts. <![CDATA[ This step is primarily intended for large, service-based contracts which require managing via <ul> <li> performance monitoring</li> <li> periodic reviews</li> <li> preparation for contract renewal.</li> </ul> The degree to which you undertake these tasks will depend on the complexity of the contract. For more detailed information, see the contract management section of this website. ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2011-07-25T10:15:09 http://www.education.gov.uk/b0069801/buying/ict/microsoft-licensing-for-schools Microsoft licensing for schools Microsoft licensing for schools Information on the Department's agreement with Microsoft, which allows schools to purchase software licences making significant savings. <![CDATA[ The Department has recently signed a formal six-month extension to the current Microsoft Memorandum of Understanding (MoU), which now runs until 30 June 2012. Efficiency Reform Group/Cabinet Office, supported by the Department, will lead on negotiating a new successor MoU arrangement with Microsoft on behalf of UK schools. The MoU enables all UK schools choosing to purchase Microsoft software to access significant savings. The reductions in cost available through this agreement mean that, depending on the product, schools are likely to make a 20-37 per cent saving. This agreement will only affect you when, or if, you need to buy new or upgraded Microsoft software licences; if your school prefers to use alternative software, there is no obligation to switch to Microsoft software now. <h1> How can I access the prices under this agreement?</h1> You can purchase Microsoft software licences at the discounted rates from your local authority (you will need to contact them to see if they have access to a master agreement), from your local public sector buying organisation (PSBO) or from an authorised reseller. It is recommended that you access these resellers by using the specialist educational software licensing framework agreement awarded by Buying Solutions. You can also find authorised education resellers that have access to the Department’s Microsoft prices by going to the Microsoft UK Education website. To ensure you are getting the best possible price, you should ask your supplier to confirm that they are purchasing through a master agreement that is eligible for the Department's Microsoft discounts. Prices after discount are variable so it is still worth shopping around to get the most competitive price. <h1> Are all schools covered by this agreement?</h1> All UK schools can choose to access the discounted rates under this agreement. This includes maintained schools, academies, Free Schools and independent schools. ]]> false Bursar Governor Headteacher Leadership team Local authority Department for Education English 2012-04-26T15:07:47 http://www.education.gov.uk/b0069801/buying/ict/microsoft-licensing-for-schools/what-are-the-licensing-options What are the licensing options? What are the licensing options? A list of the Microsoft licensing options. <![CDATA[ There are a number of different Microsoft licensing options that have been designed for schools to use. If you are thinking about using Microsoft software, you should consider which licence offers you the best value for money based on your school’s individual requirements. The options are: <ul> <li> select agreement</li> <li> school agreement</li> <li> subscription enrolment for schools UK pilot agreement</li> <li> enrolment for education solutions.</li> </ul>   ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2011-07-25T10:27:20 http://www.education.gov.uk/b0069801/buying/ict/microsoft-licensing-for-schools/what-are-the-licensing-options/select-agreement Select agreement Select agreement Information on the benefits of using the academic select agreement. <![CDATA[ The academic select agreement is a volume licensing scheme that allows schools to purchase software licences at a fraction of the cost of purchasing an off-the-shelf ‘full packaged product’ for each computer. These licences are available from Microsoft education large account resellers. Under the select agreement, the media (the CDs or DVDs from which the software is installed) is provided separately from the actual licences that allow the software to be installed on individual computers. With this model a school can simply purchase the number of licences it requires to run the software on its computers without the need to purchase multiple copies of the software itself.  As a select agreement licence has no media attached, the school is permitted to copy the media for its own internal use. All select agreement licences purchased are perpetual meaning that the school may keep the software in use for as long as it wishes. In reality, however, it is likely that after a few years the school will wish to update the software. When a suitable Microsoft upgrade product is available, the school can purchase upgrade licences under this agreement. Where a school wishes to update its software at regular intervals, it can purchase the software assurance option at the time of purchasing the original select agreement licences. This allows the school to upgrade the product purchased to the latest version at any time during the period of the software assurance (typically two years). Further information about Microsoft academic select licensing can be found on the Microsoft website.   ]]> false Governor Headteacher Leadership team Local authority Department for Education 2012-04-26T15:07:48 http://www.education.gov.uk/b0069801/buying/ict/microsoft-licensing-for-schools/what-are-the-licensing-options/school-agreement School agreement School agreement Information on the advantages and disadvantages of purchasing software using the Microsoft school agreement license. <![CDATA[ The Microsoft school agreement differs from the select agreement in that licences are non-perpetual. The software is licensed on an annual basis with the costs being calculated based on a yearly count of the number of computers in the school above a set specification. There is no need for a software assurance option as upgrade rights are included by default, allowing schools to run any version of the software they have licensed under the agreement. These licences are available from both authorised education resellers and education large account resellers. This type of agreement can offer significant savings over select agreement licensing, particularly for larger schools. However, it has the disadvantage of being an ‘all or nothing’ scheme. As such, it is not cost effective to mix and match the school agreement with other Microsoft licensing schemes. Whilst the school agreement is particularly suited to schools wishing to licence or upgrade all their Microsoft software in one go, there are a number of factors that will affect the cost of each licensing route. An authorised reseller or your local authority will be able to assist you in calculating the relative costs of the school agreement against the select agreement for your particular circumstances. Further information about Microsoft school agreement licensing can be found on the Microsoft website. If you currently purchase under Microsoft academic open licensing, to get the best pricing under the Department’s Microsoft agreement you should consider changing to either the select licensing or the school agreement licensing.   ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2012-04-26T15:07:48 http://www.education.gov.uk/b0069801/buying/ict/microsoft-licensing-for-schools/what-are-the-licensing-options/subscription-enrolment-for-schools-uk-pilot-agreement Subscription enrolment for schools UK pilot agreement Subscription enrolment for schools UK pilot agreement Information on how schools can purchase software services using the Microsoft SESP pilot agreement. <![CDATA[ The subscription enrolment for schools (SESP) UK pilot removes the requirement for schools and local authorities using a Microsoft subscription licensing agreement to licence Microsoft products across their entire 'eligible' ICT estate, therefore providing an alternative option to the school agreement subscription licensing programme. The SESP delivers more choice and flexibility for schools and increases the potential cost savings by providing both user- and PC-based pricing options without the need for institution-wide commitment meaning schools can decide for themselves how much of their ICT estate to licence. Schools can access the SESP via the education large account reseller partners, a number of which are available through the Buying Solutions education specific framework agreement. Under the SESP, schools may potentially make savings as there is no requirement to licence every computer, however, Microsoft has determined that the per device unit costs for not licensing the school's entire ICT estate will be about 10 per cent higher under SESP than those which apply if you are licensing the entire ICT estate. Therefore, if you are able to profile your Microsoft device licensing requirements so that you can reduce them by more than 10 per cent you will save money. Thereafter the more you reduce the more you save year on year. For the SESP user-based licensing option, the increased unit costs for not licensing all users is in the region of 30 per cent, therefore schools will need to carefully consider if such an option represents good value for money. Further information about Microsoft SESP UK pilot agreement can be found on the Microsoft website.  ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2012-04-26T15:07:48 http://www.education.gov.uk/b0069801/buying/ict/microsoft-licensing-for-schools/what-are-the-licensing-options/enrolment-for-education-solutions Enrolment for education solutions Enrolment for education solutions Information on how schools can use the enrolment for education solutions licensing arrangement to purchase software services. <![CDATA[ Launched at the beginning of 2011, enrolment for education solutions (EES) is a new subscription licensing arrangement available to schools as an alternative to the existing school agreement and SESP arrangements. Under this agreement you can licence a single school, multiple schools or an entire school system, such as a local authority. You count your full-time equivalent staff once per year, so you don't have to track every single computer in your establishment. Further information about EES can be found on the Microsoft website.  ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2012-04-26T15:07:48 http://www.education.gov.uk/b0069801/buying/ict/microsoft-licensing-for-schools/how-does-the-microsoft-mou-work How does the Microsoft MOU work? How does the Microsoft MOU work? Information about the Department's Microsoft agreement pricing structure. <![CDATA[ As a result of the agreement, Microsoft have consolidated existing short-term discounts into their ongoing pricing structure and introduced significant additional discounts into their pricing for schools. This new price band is achieved by aggregating the amount of Microsoft software purchased by schools nationwide and applying the relevant discounts to all schools regardless of size or number of software licences purchased. Microsoft does not sell directly to customers, but uses a network of authorised resellers to distribute its software. Many local authorities purchase software on behalf of schools in their area in order to achieve the highest possible volume discounts. For schools that have previously been unable to access the most attractive pricing owing to the small volume of licences purchased, the agreement offers a route to prices based on nationally aggregated volumes. Under the Department’s Microsoft agreement, the supply chain and the relationship between the parties involved remain unchanged. Microsoft has introduced a price band that will be available to all schools in the UK, provided they can access an eligible master agreement, either through their local authority, or directly from a reseller. Purchasing consortia and other ‘aggregators’ can sometimes offer lower prices than purchasing directly from a reseller, but only where they themselves are enrolled under an eligible master agreement. If you buy a new PC that comes with Microsoft windows software pre-installed, OEM (Original Equipment Manufacturer) licences, you will not see a reduction in the cost of these PCs as a result of the Department’s Microsoft agreement, as these OEM licences are the subject of worldwide legal agreements.   ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2011-07-25T10:31:24 http://www.education.gov.uk/b0069801/buying/ict/microsoft-licensing-for-schools/where-can-i-get-help Where can I get help? Where can I get help? Telephone and email contact details for the Microsoft education customer care team. <![CDATA[ For further information or assistance, contact the Microsoft education customer care team, by calling the Microsoft education licensing helpline. A Microsoft representative will be available to take your call from 08:00 – 18:00 Monday to Fridays, excluding English public holidays.  Contact details Microsoft education customer care team Tel: 0870 607 0800 Email:  <a href="mailto:licensing@microsoft-contact.co.uk">licensing@microsoft-contact.co.uk</a> ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2012-03-19T13:05:57 http://www.education.gov.uk/b0069801/buying/ict/information-management-and-learning-services-framework Information management and learning services framework Information management and learning services framework Details of the Department's national framework agreement for information management and learning services solutions. <![CDATA[ The Government Procurement Service (GPS), in partnership with the Department for Education (DfE), has launched the Information Management and Learning Services (IMLS) framework for use by schools, academies, consortia and local authorities (LAs). The framework allows the purchase of both Information Management Systems and Learning Platforms. The framework addresses a number of key issues raised in the market and the media over the last couple of years, these include: <ul> <li> Stopping the practice of suppliers charging academies twice for licences or charging up to £25,000 on transfer.</li> <li> Ensuring procurements are legally compliant, an issue identified by previous government-sponsored reports.</li> </ul> As well as having a number of other benefits: <ul> <li> Provide better value for money, through competition.</li> <li> It has a quick reference pricing matrix, allowing easier benchmarking and/or budgeting.</li> <li> Provide establishments with a pre-approved list of suppliers.</li> <li> Encourage interoperability.</li> </ul> The framework was constructed to meet educational needs by engagement with a broad range of stakeholders, including schools, LAs, and Regional Broadband Consortia (RBCs). A comprehensive set of advice and guidance documents will be available on the Department’s procurement website. GPS will provide their standard advice service on use of the framework with specialist help also available from the Department via a specific email address. The framework went live on 23 March 2012.  A comprehensive set of advice and guidance documents are available and case studies will be made available as they are developed.  <h1> Further information</h1> The Becta report <a target="_blank" href="//media.education.gov.uk/assets/files/pdf/school management information systems and value for money 2010.pdf">School management information systems and value for money</a> published September 2010 and available in the associated resources on this page, provides further information on the marketplace for school management information systems, products and services, and specifically the procurement practices in place. ]]> false Governor Headteacher Leadership team Local authority Department for Education English 2012-04-26T15:07:48 http://www.education.gov.uk/b0069801/buying/ict/information-management-and-learning-services-framework/advice IMLS framework: advice and guidance IMLS framework: advice and guidance The IMLS framework will support you if you are looking for a new Information Management or Learning Services provider, or need to review the market prior to renewing your present provider. <![CDATA[ If you are looking for a new Information Management or Learning Services provider, or need to review the market prior to renewing your present provider, take a look at the IMLS framework.  If you are letting an agreement for a number of years, or if your financial commitment is significant, the chances are you must consider European and UK procurement regulations. However, even if your financial commitment is not very large, there are still excellent terms and conditions attached to sales through the framework which may not be available elsewhere. One way to ensure a legal, cost effective solution providing best of class solutions with terms and conditions specially tailored for the education sector is through the IMLS framework. For detailed informative guidance on how to use this effective procurement method, please refer to the information available below and via the related links. <h1> What is the IMLS framework agreement?</h1> Framework agreements for the education sector aim to offer local authorities, schools, colleges and training providers a quick, easy and trusted procurement route for accessing a range of services designed to deliver their specific requirements. The IMLS framework is similarly constructed and has been carefully developed after consultation with schools and local authorities. It addresses many of your particular concerns and considerations when planning the procurement of a Management Information System or Learning Platform solution (sometimes described as a Virtual Learning Environment). Further detail on the background to, and scope of, the IMLS framework can be found in the <a target="_blank" href="//media.education.gov.uk/assets/files/docx/background and scope.docx">Background and scope </a>document. <h1> Why should I use it?</h1> The IMLS framework provides a simple and straightforward mechanism for procuring these services and/or products, based on delivering a legally compliant solution, value for money and standards and specifications specifically designed for the education sector. Eligible users can use the framework individually, or in collaboration with other like-minded users (often leading to additional savings and efficiencies). Procuring via framework agreements removes the need to separately advertise and tender a contract (as otherwise required by procurement regulations), thereby significantly reducing costs and timescales. The IMLS framework has been awarded in full compliance with European procurement regulations so users can be assured that the services may be procured with confidence. A robust set of terms and conditions has already been agreed with suppliers specifically for the services provided via the framework. More detail on the benefits and advantages of using the IMLS framework can be found in the <a target="_blank" href="//media.education.gov.uk/assets/files/docx/benefits and advantages of using the imls framework.docx">Benefits and advantages of using the IMLS framework </a>document. <h1> How should I use it?</h1> Potential users have two alternative methods of procuring via the framework. The first (and preferred method) is to run a mini (or further) competition whereby all capable suppliers appointed to the framework are invited to submit a proposal specifically designed for the user. Although there are a significant number of providers on the framework list, not all companies will normally respond; this will usually depend on the size, complexity and location of the customer.  The second option is to make specific purchases (call-offs) from the framework with the price determined at the point of call off without the need for negotiation. This second option may legally be used where the best value solution can be clearly identified from the information provided within the framework. Advice on how to effectively procure solutions using both methods (including advice on how to run an effective mini competition) is available in the <a target="_blank" href="//media.education.gov.uk/assets/files/docx/how to procure your solution.docx">How to procure your solution</a> document. <h1> Developing your statement of requirements</h1> Putting together an effective specification for your individual tender requires careful attention to ensure that your particular needs are addressed. The best requirements are normally those developed as an output specification (describing clearly what you wish to achieve) that closely aligns with the business strategy and vision for your institution. Useful advice on how to develop your tender document and considerations when procuring an Information Management or Learning Services solution are available in the <a target="_blank" href="//media.education.gov.uk/assets/files/developing a statement of requirements.docx">Developing a statement of requirements</a> document. <h1> Contract management - how to manage your supplier</h1> Effective management of the contract over its term is fundamental to the overall success of the solution chosen. service level agreements embedding key performance indicators should be developed and agreed with your chosen supplier. These need to be monitored and reviewed as part of a regular interface with the supplier in order to identify issues and highlight areas for improvement. Advice on how to implement quality contract management arrangements is available in the <a target="_blank" href="//media.education.gov.uk/assets/files/docx/manage your contract.docx">Manage your contract </a>document.  <h1> Useful hints, tips, dos and don’ts, FAQs</h1> These links provide quick access to particular aspects of advice and guidance designed to facilitate the most effective procurement of Management Information Systems and Learning Services, and contain many useful hints, tips and FAQs. These can be found in the <a target="_blank" href="//media.education.gov.uk/assets/files/docx/faqs only.docx">FAQs only</a> document. <h1> Government Procurement Service</h1> Please note that the IMLS framework is a Government Procurement Service (GPS) Framework that has been delivered in close collaboration with the Department for Education on behalf of the education sector. Some references or links will therefore direct customers to the GPS website, where basic/generic advice about how to use a GPS framework can be found. The advice and guidance provided by the Department for Education is a complementary set of information of a more specialist educational nature designed to enhance the use of the framework in terms of bespoke customer requirements. <h1> Still not sure?</h1> The advice and guidance provided has been designed to facilitate effective use of the framework but it cannot cover all scenarios and there may still be unanswered questions for some customers. If further guidance or advice on the IMLS framework is required, we would be pleased to help. Please contact our central email address, which is <a href="mailto:schools.ictsupport@education.gsi.gov.uk">schools.ictsupport@education.gsi.gov.uk</a>     ]]> false Governor Headteacher Leadership team Local authority Education and training professionals Employers Department for Education English 2012-04-26T15:07:48 http://www.education.gov.uk/b0069801/buying/ict/information-management-and-learning-services-framework/supplier-listing Supplier listing Supplier listing The names of supplier companies under the IMLS framework have been announced by the Department. They include both Lot 1 (Information Management Systems) and Lot 2 (Learning Platform Services). <![CDATA[ We are pleased to announce that the following suppliers have been awarded onto the framework (alphabetical order): <h1> Lot 1 – Information Management Systems</h1> <ul> <li> Bromcom Computers Plc</li> <li> Capita Group Plc</li> <li> Histon House Ltd</li> <li> Novatia plc</li> <li> Pearson Education Limited</li> <li> RM Education</li> <li> Serco Limited</li> <li> Tribal</li> <li> Wauton Samuel</li> </ul>   <h1> Lot 2 – Learning (Platform) Services</h1> <ul> <li> Bromcom Computers Plc</li> <li> Capita Group Plc</li> <li> CDSM Interactive Solutions Ltd.</li> <li> Civica UK Ltd</li> <li> FrogTrade Ltd</li> <li> ILC Manchester Ltd</li> <li> itslearning UK Ltd</li> <li> Learning Possibilities Ltd</li> <li> Novatia plc</li> <li> Pearson Education Limited</li> <li> RM Education</li> <li> Serco Limited</li> <li> Studywiz Pty Ltd</li> <li> UniServity</li> <li> Webanywhere Ltd.</li> </ul>   Further information and procurements can be found on the <a target="_blank" href="http://www.buyingsolutions.gov.uk/categories/ICT/software/IMLS/">GPS website</a>   ]]> false Governor Headteacher Leadership team Local authority Education and training professionals Employers Department for Education English 2012-04-26T15:07:49 http://www.education.gov.uk/b0069801/buying/ict/developing-an-ict-infrastructure Developing an ICT infrastructure Developing an ICT infrastructure Information to help develop and maintain a coherent, sustainable and dependable ICT infrastructure. <![CDATA[ To assist in developing and maintaining a coherent, sustainable and dependable ICT infrastructure, the information below will help you to specify both the functional requirements for ICT and the technical principles that support delivery of those requirements.  <h1> Functional requirements</h1> Audience: users / senior management team / heads / LAs / schools and colleges. This document describes an exemplar set of functions that an institution should have in order to successfully support the delivery of learning, teaching and management. The document has been written for a non-technical audience. It could be used to guide development of requirements, specifications and invitations to tender in a procurement process, but could also be used to develop ICT infrastructure strategy more generally. This document does not contain technical specifications or standards.  <h1> Technical principles</h1> Audience: primarily technical staff in institutions,  LAs, etc. but also vendors. The set of technical principles for each aspect of core institutional ICT infrastructure covers core principles, institutional infrastructure, connectivity, learning and management systems, and environmental sustainability in order to enable the functions identified in the functional requirements to be delivered. This document is for a technical audience and should be used in the development of requirements, specifications and invitations to tender in a procurement process. It should also be used to develop ICT infrastructure implementation more generally. This document does not contain technical specifications and standards except for purposes of clarity or illustration.   ]]> false Governor Headteacher Leadership team Local authority Newly qualified teacher Teacher Teaching assistant Department for Education English 2012-04-26T15:07:49 http://www.education.gov.uk/b0069801/buying/broadband Broadband Broadband Things to consider when buying a broadband service for schools. <![CDATA[ A reliable and secure broadband service is essential to teaching, learning and management within schools particularly as schools take full advantage of new cloud and web-based services. Schools use broadband intensively, regularly dealing with large quantities of data and media-rich applications and services. Generally, schools require higher levels of security and network performance than most homes and many businesses. A wide range of broadband services is available with varying levels of service and cost. When buying a broadband service, schools should consider their specific requirements carefully - these are generally very different from the home consumer. <h1> Core and additional services</h1> An educational broadband provision can include elements such as a core service of: <ul> <li> connectivity</li> <li> filtering and security</li> </ul> and other services such as: <ul> <li> email hosting</li> <li> content</li> <li> other facilities - such as videoconferencing and online back-up.</li> </ul> Schools will benefit from being presented with a clear and transparent menu of services and pricing, that allows them to buy what they need, whilst giving them the freedom to pay for additional services or support if they choose. More information about what to look for and ask about when buying broadband is available in the associated resources on this page. ]]> false Bursar Leadership team Local authority Department for Education All English 2012-04-26T15:07:49 http://www.education.gov.uk/b0069801/buying/temporary-staff Temporary staff Temporary staff Advice on how to save money when sourcing temporary staff. <![CDATA[<h1> What goods/services does this include?</h1> Temporary staff. <h1> Where should I buy from?</h1> MSTAR – Managed Services for Temporary Agency Resources. A national framework agreement through which schools and local authorities can source temporary staff, including teachers and support staff. Visit the Pro5 website for more information.   <h1> Useful information</h1> <ul> <li> The approved suppliers available on the framework are: Adecco, Blue Arrow, Carlisle Managed Solutions, Comensura, Hays, Kent Top Temps, Manpower, Matrix SCM, Pertemps, Randstad and Reed.</li> </ul> ]]> false Department for Education English 2012-04-26T15:07:49 http://www.education.gov.uk/b0069801/buying/mfds-photocopiers MFDs (Photocopiers) MFDs (Photocopiers) A guide for schools on leasing MFDs and photocopiers. <![CDATA[<h1> What goods/services does this include?</h1> Multi functional devices / photocopiers <h1> Where should I buy from?</h1> Existing contracts within your local authority. These may be corporate contracts and so are likely to be better value. There is also a Government Procurement Services MFD framework schools can use, in the associated resources section on this page. Follow our tips for successful leasing and download our flyer to make sure you get the best deal for your school. <h1> Useful information</h1> <ul> <li> An operating lease is the only type of lease a school should enter in to. These leases involve the school paying a rental fee for the hire of an asset for a period of time, and are similar to a rental agreement. No other types of lease, such as a finance lease or hire purchase, may be entered in to by the school as this is a form of borrowing.</li> </ul> ]]> false Bursar Leadership team Department for Education English 2012-04-26T15:07:49 http://www.education.gov.uk/b0069801/buying/mfds-photocopiers/types-of-leases Types of leases Types of MFD leases A guide on the type of legal contract a school is allowed to enter into for MFDs. <![CDATA[<h1> What is the difference between a lease and a loan?</h1> An operating lease is the only type of lease a school should enter in to. These leases involve the school paying a rental fee for the hire of an asset for a period of time, and are similar to a rental agreement. No other types of lease, such as a finance lease or hire purchase, may be entered in to by the school as this is a form of borrowing. <h1> Telling the difference – some typical features</h1> <h2> Operating lease</h2> <ul> <li> ownership remains with leasing company providing the finance</li> <li> there is no option to buy at a price below market value</li> <li> the term is fixed and should not represent the major part of the economic, or useful life, of the asset involved</li> <li> as a general rule of thumb, the whole cost should not exceed 90% of the value of the equipment</li> <li> is considered as running costs.</li> </ul> <h2> Finance lease</h2> In substance, a finance lease is considered to be the same as if the school had purchased an asset and financed it through taking out a loan.  Therefore, when a finance lease is entered into: <ul> <li> the company providing the finance ceases to recognise the equipment in its books; instead it recognises a debtor to reflect the ‘loan’</li> <li> the school recognises ownership of the equipment in its accounts along with a corresponding creditor to reflect the ‘loan’</li> <li> finance leases have to be declared on the local authority’s (LA) annual balance sheet as borrowing</li> <li> different LAs have different procedures in place. A maintained school will need to check with their LA before entering into an agreement and where necessary, with external auditors.  </li> </ul> For more suggestions on successful leasing in schools, see the advice leaflet, which was produced in partnership with the FLA and NASBM. ]]> false 2012-04-26T15:07:49 http://www.education.gov.uk/b0069801/buying/mfds-photocopiers/roll-over-contracts Roll over contracts Roll over contracts A case study to help explain how schools could be affected by continuous leases for MFDs. <![CDATA[<h1> Don’t be 'rolled over' by your lease</h1> <h2> Case study</h2> One primary school was faced with a huge bill when it renewed its photocopier lease – the existing contract was ‘rolled over’. This meant the previous outstanding balance was refinanced, compounding the interest and inflating the value of the lease.  The school was led to believe it had renegotiated a more favourable deal which would save £400 a year, when in fact the contract was renewed for an additional £18,500 and extended to a new five-year term.  The school would have ended up paying £25,000 over five years, when actually, they could have leased a copier for just over £4000. This situation is more common than you might think. There have been a number of cases recently where schools have signed up to inappropriate photocopier deals that are exceptionally expensive – ranging from £25,000 to £200,000 over five years. ]]> false 2012-04-26T15:07:49 http://www.education.gov.uk/b0069801/buying/mfds-photocopiers/some-dos-and-donts Some dos and don'ts Be a smarter operator when it comes to MFDs Information on best practice when considering contracting for a leased MFD. <![CDATA[ If schools are looking to enter in to any kind of agreement relating to the lease of a photocopier or a multi-functional device (MFD), they can check they are getting an excellent deal by considering the following points. <h1> Do:</h1> <ul> <li> find out if there are existing contracts within the local authority (LA) available to the school. These may be corporate contracts and so likely to be better value. There is also a Government Procurement Services MFD framework schools can use (see the associated resources box).</li> <li> find out about the financial regulations in the LA. Contract terms and conditions in LAs and the public sector buying organisation (PSBO) will have been scrutinised by professionals, and will not include any hidden clauses.</li> <li> seek advice from the Department, PSBOs, LA, or the Finance and Leasing Association (FLA) before committing to any lease agreement. A link to PSBOs can be found on the right-hand side of this page</li> <li> let experts do their job and tender for quotes – it will make life easier by saving time and money.</li> <li> be aware of the market price for printing. On average, schools pay 0.8p per black and white print – that is double the average market price. Research tells us that many schools pay over the odds for colour copying too.</li> </ul> <h1> Don’t:</h1> <ul> <li> Sign an incomplete agreement. Ensure costs are broken down and the contractual obligations are clear, i.e. what are the monthly or quarterly payments, the total cost/value of the contract. Generally the total amount being charged should not exceed 90% of the value of the equipment being hired. Also, do not pay the full recommended retailers price (RRP).</li> <li> sign if there is anything in the contract that isn't clear. Seek advice from a source such as the Department, PSBO, or LA.</li> <li> let the representative take all copies of the paperwork away. Always take a photocopy of any documents that are signed.</li> <li> assume the representative is looking after the best interest of the school.</li> <li> roll over, or carry forward, outstanding balances on to new agreements without seeking advice. Rolling over is a commitment to a further fixed lease term for several years.</li> <li> breach the schools financial regulations as it can be very costly.</li> </ul> If schools are about to sign a lease, they could save money in the long term by seeking some advice first. Our advice leaflet about successful leasing in schools - produced in partnership with the FLA and NASBM - is available from the associated resources on the right-hand side of this page. ]]> false 2012-04-26T15:07:49 http://www.education.gov.uk/b0069801/buying/energy Energy Energy Information on getting best value energy deals. <![CDATA[<h1> What goods/services does this include?</h1> Gas and electricity. <h1> Where should I buy from?</h1> Through a Public Sector Buying Organisation. These contracts were set up by expert energy buyers. Access to these contracts is usually through your local authority. If not, contact one of the PSBOs listed in the associated resources box. <h1> Useful information</h1> <ul> <li> Energy buying is a complex process – we do not recommend that you try to buy energy via any route other than we have outlined above.</li> <li> Information about reducing energy and water use to make schools more sustainable can be found in the list of associated resources </li> <li> See also the link to information held on the Carbon Trust website in the associated resources on this page.</li> </ul> ]]> false Bursar Headteacher Leadership team Teacher Department for Education All England North West North East Yorkshire and The Humber West Midlands East Midlands East England South West South East London Scotland Wales Northern Ireland UK Great Britain English 2012-04-26T15:07:49 http://www.education.gov.uk/b0069801/buying/food Food Food This article includes information for schools about where to buy food ingredients, catering services and catering equipment. <![CDATA[<h1> What goods/services does this include?</h1> Frameworks currently in place include canned tuna, pasta and wrap-based meals, and catering equipment and services. <h1> Where should I buy from?</h1> Further details of all contracts are on the <a href="http://www.pro5.org/en/contract_type/71/Contract-Types-Food">Pro5 website</a> or available by emailing <a href="mailto:food@pro5.org">food@pro5.org</a> More frameworks are being developed which will offer greater choice and value to schools. <h1> Useful information </h1> <ul> <li> Find out who provides your current food contract arrangements. Know what is covered by the contract(s); what the costs are and what the expiry date is.</li>   <li> Review your whole school food policy. Does your school’s policy cover the <a href="http://www.schoolfoodtrust.org.uk/schools/resources/guide-to-the-nutrient-based-standards">nutritional standards</a> or does it need updating? </li> </ul> ]]> false Bursar Governor Headteacher Local authority Support staff Department for Education English 2012-04-26T15:07:50 http://www.education.gov.uk/b0069801/buying/creative-media-and-publishing Creative media and publishing Creative media and publishing Advice on purchasing these services for a school. <![CDATA[<h1> What goods/services does this include?</h1> List A - Text messaging and e-broadcasting services; duplication of audio and video; translation services List B – video and film production; digital services including web design; photography <h1> Where should I buy from?</h1> The Department has set up two frameworks to provide the above services for schools.  Publishing Delivery Service (PDS) is available for services in list A. CMS Creative Media Services (CMS) (Creative Choice) is available for services in list B. ]]> false Bursar Headteacher Leadership team Local authority Media Department for Education English 2012-03-19T14:14:01 http://www.education.gov.uk/b0069801/buying/learning-resources-not-ict Learning resources (not ICT) Learning resources (not ICT) Advice for schools buying learning resources. <![CDATA[<h1> What goods / services does this include?</h1> A diverse range of items including text books, library books, exercise books, phonics products, lab equipment, school trips and educational visits, coach hire and exam fees. <h1> Where should I buy from?</h1> We would suggest that you buy from public sector buying organisations (PSBO) or your local authority where contracts for many of these goods have already been negotiated. The Pro5 PSBO has a <a target="_blank" href="http://www.pro5.org/en/news_press/870/News-New-Pro5-Phonics-Catalogue">catalogue</a> of products, resources and training to support phonics. <h1> Useful information</h1> <ul> <li> Work with other schools for greater buying power.</li> <li> Book distributors offer discounts from list prices even though books can often be bought more cheaply online. By buying books online, schools can also benefit from better deals for bulk buying books. </li> <li>  Research recently undertaken by the Department shows that around 85 per cent of schools are buying their transportation directly from suppliers as opposed to going through the local authorities / PSBOs. </li> </ul> ]]> false Bursar Governor Headteacher Local authority Department for Education All England North West North East Yorkshire and The Humber West Midlands East Midlands East England South West South East London Scotland Wales Northern Ireland UK Great Britain English 2012-04-26T15:07:51 http://www.education.gov.uk/b0069801/buying/supply-teacher-insurance Supply teacher insurance Supply teacher insurance Information on acquiring supply staff insurance along with some advice on finding the best option for your school. <![CDATA[<h1> What goods / services does this include?</h1> Supply teacher insurance <h1> Where should I buy from?</h1> We suggest buying through your local authority if they have a contract in place. If not, follow our tips below. <h1> Useful information</h1> <ul> <li> Make sure you pick a policy that matches both your absence profile and requirements to avoid paying an excessive premium.</li> <li> There are two key variables that your school can change and these will determine your insurance premium: daily benefit and excess. <ul> <li> Daily benefit is the amount paid to your school for absence. The daily benefit does not cover the cost of supply teachers but is set at a pre-agreed level, e.g. £100, £150, £200. The higher your daily benefit, the higher the premium. Choose the appropriate daily benefit level for your school - if you have a daily benefit of £100 but are paying supply teachers £200 per day then your insurance is only covering 50 per cent of that cost.</li> <li> Excess is the number of days of absence that must have passed before policy cover starts. A shorter excess will lead to a high premium.</li> </ul> </li> <li> Make sure the types of cover you have are relevant to your school. Some policies offer worldwide and jury service cover. If you don’t need this cover ask the insurers to exclude it.</li> <li>  Set up a method for tracking absence over the year. This will help you build an accurate picture of your school’s absence which you can use during the planning stage to get a more accurate quote from your suppliers and select the right parameters for your policy.</li> </ul> ]]> false Bursar Governor Headteacher Leadership team Local authority Department for Education English 2012-03-19T14:20:27 http://www.education.gov.uk/b0069801/buying/administrative-supplies Administrative supplies Administrative supplies Advice for schools buying administrative supplies <![CDATA[ This section is about goods and services including many non-teaching resources, for example: <ul> <li> stationery</li> <li> postage</li> <li> furniture</li> <li> governor expenses</li> <li> medical supplies</li> <li> telephony.</li> </ul> We would suggest these are bought from public sector buying organisations (PSBOs) as they already have negotiated contracts for many of these goods. <h1> Useful tips</h1> <ul> <li> Schools working together experience greater buying power.</li> <li> Schools getting savings off list price for furniture - however, they could potentially get double that discount through local authorities or PSBOs.</li> <li> Ask suppliers if they offer discounts for buying larger quantities - shop around for the best deals.</li> <li> Review all suppliers and seek several quotes for goods or services to get the best deal.</li> </ul> ]]> false Department for Education English 2012-04-26T15:07:51 http://www.education.gov.uk/b0069801/buying/facilities-management Facilities management Facilities management Advice on the procurement of a school's facilities management. <![CDATA[<h1> What goods/services does this include?</h1> Cleaning and caretaking; grounds maintenance and improvement; buildings maintenance and improvement; water and sewerage. <h1> Where should I buy from?</h1> Check with your local authority or public buying organisations to see if they can provide any of these services through a traded services framework.  The associated resources section contains a link to the government procurement service, which has a framework agreement for facilities management (not including water). <h1> Useful information</h1> <ul> <li> Collaborate with other schools to get better deals. Damson Wood Infant School saved £1000 per year on grounds maintenance after teaming up with eight primary and secondary schools in the West Midlands to negotiate contracts with four suppliers, three of whom were local.</li> <li> Water provision is a monopoly, so look at how you might reduce water consumption (see associated resources).</li> <li> Cleaning is a competitive market, so if you do your research and precisely plan your requirements you should find a supplier to meet your requirements. Compare local suppliers to your local authority, and collaborate with other schools – the increase in business will drive prices down. </li> <li>  Bundle all of your maintenance requirements together and use output-based contracting.</li> </ul> ]]> false Bursar Governor Headteacher Department for Education All England North West North East Yorkshire and The Humber West Midlands East Midlands East England South West South East London Scotland Wales Northern Ireland UK Great Britain English 2012-04-26T15:07:51