Pre Qualification Questionnaire (PQQ)
If you expect high numbers of suppliers to tender for your purchase, it would be useful to use a Pre-Qualification Questionnaire (PQQ). This will help you to narrow down the list of suppliers to create a shortlist (usually no more than five).
A PQQ asks all interested suppliers to provide some basic critical information. You can then score and evaluate these shorter responses to create your shortlist.
What questions could be included in a PQQ?
- Financial stability – does the supplier have an established pattern of turnover in recent years?
- Track record – can the supplier prove that they can deliver?
- Relevant experience – has the supplier completed similar projects for other schools in the past?
- Capacity – does the supplier have the resources to complete the work?
Note that, when using a PQQ, if a supplier wants clarification about anything to do with the procurement, you must give the question and answer to all participating suppliers, without identifying the questioner.
