Pupil registration helps to make sure schools are provided with accurate attendance registers and sufficient quantities of test materials for the Key Stage 2 National Curriculum tests. Schools were asked to use the Pupil registration section of the NCA tools website to register and confirm all children at the end of Key Stage 2 for the 2013 National Curriculum tests in May by the deadline of Friday 22 March.
The Pupil registration section of NCA tools is pre-populated with school census data for maintained schools, academies and non-maintained special schools that have placed a test order. All other schools must upload their own pupil registration data. Independent schools that have not done this by the deadline of Friday 22 March will not be allowed to participate in the tests.
All maintained schools (including special schools) and academies, as well as independent schools that have chosen to take the tests, should have logged into NCA tools to:
Any children not registered for the level 6 tests by Friday 22 March are not now able to participate in them.
All children on the roll (register) at a maintained school, including academies, and in their final year of Key Stage 2 must be registered for the National Curriculum tests, even if they are working below level 3 and will not take the tests.
Children at independent schools that have placed a test order must also be registered for the Key Stage 2 tests.
The deadline for registering children for the level 6 tests was midnight on Friday 22 March. No changes to level 6 pupil registration can be made after the deadline which is why you are unable to access this page in NCA tools. Any children not registered for the level 6 tests by the deadline will not be able to participate in them.
The deadline for you to provide pupil registration details to STA was Friday 22 March. No changes to pupil registration can be made by independent schools after the deadline which is why you are unable to access the page on NCA tools. Because you missed this deadline your school will not be sent any test materials and will not be able to participate in the statutory testing at Key Stage 2 for this year.
Key Stage 2 test papers will be available for independent schools to download from the STA Orderline website in June 2013.
A pupil list is the list of children that your school intends to register for the 2013 Key Stage 2 National Curriculum tests.
A pupil list will be uploaded automatically to the 'Confirm children' page of NCA tools for schools that participated in the Department's school census.
Independent schools, non-maintained special schools that did not place a test order, pupil referral units and hospital schools must upload their own pupil list.
The pupil list must show all names of children who will sit the tests at your school in 2013, including children working below the level of the tests.
To register all children as working below the level of the tests (code 'B'):
If an individual child is working below the level of the test in a subject:
Children’s names will still appear on the your attendance register. On the day of the test you will need to complete the attendance register by writing a ‘B’ alongside the relevant child.
No. Children who are not able to take the tests because they have English as an additional language (EAL) should still be registered to take the tests. They should be registered as follows:
You should consider using access arrangements to enable the child to access the tests. If you do this he/she should be entered onto the Pupil registration section of NCA tools and the attendance register as present and not 'T’ (working at the level of the tests but unable to access them).
If access arrangements are not used the child should be registered for the test in the Pupil registration section of NCA tools. You cannot enter code ‘T’ during pupil registration, this code can only be used on the attendance register.
If status ‘T’ has been recorded on the attendance register and the child does sit the test, his/her scripts must be sent for marking.
This depends on whether the school is an independent or a maintained school.
Independent schools can change the subjects a child will be tested on only if the school has placed a test order for that subject.
Maintained schools do not have this option. All children enrolled at a maintained school who are in their final year of Key Stage 2 in the 2012/13 school year must be registered with STA for all subjects, even if they are working below level 3 and will not take the tests.
If you have unintentionally removed your whole pupil list either follow these instructions for each child or select 'Upload multiple children' from the left-hand menu.
If you have confirmed and submitted your pupil registration information you are able to edit this information by either selecting the child’s name from the list, or by adding or deleting a child by selecting the appropriate option from the left-hand menu. If you make additional changes to your pupil list you must reconfirm your pupil list.
You can delete any children that appear on the list incorrectly. Any children that do not appear on the list but will participate in the tests can be added individually or as a multiple child upload.
It is important to ensure that your pupil data is accurate, up to date and matches the information held within your management information system (MIS). If any details such as UPN, child’s name and DOB have changed since census data was submitted, this should be changed in the Pupil registration section of NCA tools. This is to ensure that when teacher assessment data is submitted by schools later in the test cycle it matches the data already held. This also ensures that when the results data is returned to schools it matches the data held within the school’s MIS system.
You can upload pupil data for early or late takers using the 'Add a child' option in the Pupil registration section of the NCA tools website.
When you click ‘Submit’ you may get a red warning mark against some fields on the form. This indicates that pupil information may be inaccurate, for example a child’s date of birth is not within the expected Year 6 age range. If you have checked that this information is correct you can confirm and submit your pupil list even if the red warning mark remains visible.
You can still make changes to the pupil data even if you have confirmed the list of pupils is correct. If changes are made then you will need to re-confirm the pupil list by following the instructions above.
National Curriculum assessments helpline
Telephone: 0300 303 3013